856 Ship Notice/Manifest
The ship notice/manifest is sometimes referred to as the advance ship
notice or the 856 EDI document. The original term 'advance ship notice' was a bit
of a misnomer as it implied that the document was sent in advance of the
shipment, this is not a recommended procedure. The ship notice/manifest should be
transmitted at the same time as the physical shipment and it details all
of the items being shipped by product id (UPC code) and their
corresponding carton and/or pallet.
The ship notice/manifest is in use by most major retailers. For
retailers with distribution centers, the document is received at the DC,
typically while the physical shipment is still in route. The ship notice
gives the retailer advance warning so that they can schedule the receipt
at the distribution center and also so that they are alerted to any
shortages in the shipment. Once the shipment arrives, the ship notice is
then a tool for automatically checking in the cartons by scanning the
attached UCC-128 label. This verifies the receipt of the cartons and
provides information of any cartons lost in shipping.
The ship notice will often contain store information as well (if the
retailer transmitted it on the original purchase order) and from this
information, the DC's use automated systems to route the carton to the
correct truck for delivery to the store.
Contact the EDI Center: